: Address the specific person or department mentioned in the notice (e.g., HR Manager or Director).
Sir/Madam,
Thanking you.
“On 20 April, you emailed the sales report to an external address gmail.com.” Response: Partially admitted. I did email the report, but it was to my personal backup because the company VPN crashed. It was not shared with any third party. Vide Annexure A (IT support ticket #4529 confirming VPN outage). letter format for reply to show cause notice hot